In 1948 the United States Air Force graduated its first Officer Candidate School class. Since that time, and until its last class graduated in June 1963, over 12,000 enlisted men and women entered the USAF Officer Candidate School. This Constitution is established to bring into being an organization dedicated to the history of that school and its attendees and to reunite those unique individuals.
A glossary of terms is included in the Association By-Laws
ARTICLE I: Name
The name of the association shall be the 63rd Officer Candidate Wing Association
ARTICLE II: Objectives
- To memorialize the United States Air Force Officer Candidate School (OCS).
- To record the history of the Officer Candidate School classes.
- To record the experiences of those individuals who attended OCS.
- To memorialize those who attended OCS and gave their lives in the defense of the United States.
- To establish and maintain a means of communication between and among individuals who attended USAF OCS.
- To seek and engage opportunities that allow for improved careers of qualified USAF enlisted members through the USAF Officer Corp.
ARTICLE III: Membership
Any person who entered the United States Air Force Officer Candidate School in any class from the school’s first in 1948 through its last in 1963, their spouses, parents and children; any commissioned officer serving on the USAF OCS staff during the period those classes were in session; any individual or organization promoting the OCS history or giving financial or material support may be eligible. Specific eligibility criteria are included in the By-Laws.
ARTICLE IV: Dues and Fees
Dues and fees may be approved by the governing board and will be designated in the By-Laws and will be collected as established by the By-Laws.
ARTICLE V: Command Structure
- Only full members of this association are eligible to hold office.
- The Association will be governed by a Board of Directors which shall be responsible for overall policies and direction of the Association and will delegate responsibilities for the day-to-day operations to the Association’s Wing Commander (who will be its Executive Director) and Committees. The Board of Directors shall have the following members: Wing Commander, Vice Wing Commander, Director of Operations, Director of Communications, Comptroller, Immediate Past Commander, Group/Class Commanders and up to two Directors at Large appointed by the Wing Commander.
- No member of the Board of Directors shall receive compensation nor shall any assets of the Association accrue to any member at any time even at dissolution of the Association.
- The Officers of the Association shall be:
- Wing Commander
- Vice Wing Commander
- Director of Operations
- Director of Communications
- Duties of Officers are included in the By-Laws.
- The overall duties of the Board of Directors are included below in paragraph 8, and specific duties by type of Director are listed in By-laws, Art IV.
- The first Wing Commander of the Association shall be elected at the 2005 Reunion and shall serve until the next Association Reunion after which time he/she will serve until the following Reunion as the Immediate Past Commander, unless reelected for another term. (Note: there shall be only one Immediate Past Commander.)
- The Vice Wing Commander shall be elected at the Reunion and shall serve in that office until the next Reunion and may succeed him/herself if so elected.
- The Director of Operations, the Director of Communications and the Comptroller, shall be elected at the Reunion, shall serve until the next Reunion and may succeed themselves if so elected.
- Group/Class Commanders shall serve for as long as determined by the Group/Class they represent.
- New officers will take office at the end of the Business Meeting following the elections.
- If a vacancy occurs in the Office of Wing Commander, or if the Wing Commander becomes incapacitated, the Vice Wing Commander shall become the Wing Commander serving until the Wing Commander is able to resume activities, or until the next Election.
- If vacancies occur in any elected positions, the Board of Directors shall appoint successors to complete the remainder of the terms.
- Duties of the Board of Directors shall include:
- Approving Standing Committees and their chairpersons
- Approving the Budget
- Approving all expenditures
- Carrying out all policies established by the General Assembly
- Determining dues and fees and other fund-raising revenue needs
- Deciding dates and arrangements of meetings and Reunions and for notifying members by electronic or surface mails of such meetings and Reunions
- Actual meetings of the Board of Directors will be called by the Wing Commander with at least one month notice. A quorum shall consist of a majority of the Board with either the Wing or Vice Wing Commander present.
- Electronic mail or telephone may be used to vote on above items, and all motions require a majority of the Board of Directors for approval.
- Resignations, Terminations and Absences. Resignation from the Board of Directors must be in writing to the Director of Communications. A Board member shall be dropped if his or her absences (excused or non-excused) are deemed detrimental to the operation of the Association or the Board of Directors. Such removal, and any other Board member removal for other causes, may be accomplished by a three-fourths vote of the remaining Board members.
ARTICLE VI: Committees
- There shall be the following standing committees:
- Membership Committee chaired by the Wing Commander.
- Finance Committee, which will be formed when the annual net income exceeds $5,000, will be chaired by a member, not a member of the Board of Directors, who shall be appointed by the Wing Commander. The Comptroller shall oversee the activities of this committee.
- Communications Committee chaired by the Director of Communications.
- Memorial and Museum Committee chaired by a member appointed by the Wing Commander. The Director of Operations shall oversee the activities of this committee.
- Reunion Committee chaired by a member appointed by the Wing Commander. The Director of Operations shall oversee the activities of this committee.
- Nominating Committee chaired by a member appointed by the Wing Vice Commander, who will also oversee the results of this committee.
- All committee members serve until the next Reunion and may be reappointed.
- All appointments made by the Wing Commander must be approved by the Board of Directors and serve at the pleasure of the Wing Commander.
- Responsibilities of these committees are included in the By-Laws.
ARTICLE VII: Reunions and General Assembly
- A Reunion will be held every two to three years composed of all active members.
- During the Association Reunion, a General Assembly of all full members will be held to serve as a Business Meeting of the Association. Other meetings will be determined by the Board of Directors.
- Any authorized General Assembly attendee may propose a resolution for change to the Constitution, By-Laws, or other procedures. A two-thirds majority is required for approval of a resolution to change the Constitution or By-Laws. A simple majority is needed to approve a procedural change resolution.
- Resolutions passed by the General Assembly should advise the Board of Directors regarding actions to be taken. The Board shall report the results of such resolutions at the subsequent General Assembly at the latest.
- A secret ballot or roll call vote may be called by any member. The membership present at the General Assembly shall constitute a quorum.
- A simple majority may declare the General Assembly adjourned.
ARTICLE VIII: Elections
- All members of the Board of Directors, except the Immediate Past Commander and Group/Class Commanders shall be elected during the Association’s Reunion by ballot of the voting members.
- When there are multiple nominations for any position, an election ballot shall be mailed/emailed to all eligible voting members and shall contain the names of candidates for offices as nominated by the Nominating Committee and those nominated by petition containing at least 10% of the total voting membership of the Association.
- Completed ballots may be mailed/emailed, or turned in at the time of Reunion Registration check-in. This process will enable those not able to attend the Reunion to vote their choices.
- The Board of Directors shall develop the process needed to assure the ballot contents are unknown until opened by authorized personnel.
- Election results shall be a plurality.
- In the case of a tie, a run-off election will be held during the General Assembly. Results shall be announced at the Reunion Banquet.
- When necessary, selection of Group/Class Commanders shall be as determined within the Group/Class they represent.
ARTICLE IX: Parliamentary Authority
The current edition of Robert’s Rules of Order shall be the parliamentary authority for the Association on all questions not covered by the Constitution and such standing rules as the General Assembly may adopt.
ARTICLE X: Amendments
All amendments shall be presented to the voting membership and voted upon in the same manner as electing officers except that a 2/3 majority of those voting shall be required.
ARTICLE XI: Resolutions
The general membership may adopt resolutions by a 2/3 majority of those present at the General Assembly of the Association
ARTICLE XII: Dissolution
The Association may be dissolved only after an amendment of this Constitution has been adopted that provides for the transfer of all unencumbered funds and all assets. Should the Association be unable to dissolve itself, all funds and assets shall be transferred as a donation to the Lackland Air Force Base Historical Museum or its successor.
Revised & Effective 26 May 2013